Difference between SharePoint 2019 and 2016 and Online

SharePoint Server 2019

Investment

·         Licensing Cost more- Windows Server, SQL, SharePoint, SharePoint CALs for each user.

·         Hardware Cost more- Physical server, Network Infra, storage.

·         In SharePoint 2019, for extranet and Internet sites scenarios, no CALs are required for external users.

·         One time investment.

·         Technically staff required –Admins and Architects and all time maintenance required.

·         Security patches required.

Security

·         Manual security enforcement needed- Buy SSL and implement

·         For Data encryption, any custom security can be implemented

Development

·         Full trust solution can be deployed- Features in farm solutions can have a scope as wide as the site collection, web application, or whole farm

·         A public facing website with much of customization is possible

·         Custom “Managed Path” allowed

·         More control can be delegated to power users

Auditing

·         Good Out of the box audit feature with details of user actions on Site, List, List items, Library, Library files etc. of site collection

·         Customization with Custom Development possible to get more information

User Experience

·         OneDrive (Next Generation Sync Client)

·         Modern

o    Pages

o    Lists / Libraries

o    Hub Sites

o    SharePoint Home

o    Suite Navigation and App Launcher

o    User-friendly pages, web parts and authoring

o    Simplified sharing experience

·         Large file support

·         Communication Site Improvements

·         Improved Support for Business Processes

·         Extended character length

·         Team Site Improvements

·         SharePoint Framework (SPFx)

Administration

·         Scenario Picker

·         Direct links to SharePoint documentation

·         MinRole

·         Zero downtime patching

·         Fast site creation

·         Search improvements

·         Advanced hybrid features

·         SMTP authentication for sending emails

·         Workflow Manager 2019

·         Integration with PowerApps and Flow

SharePoint Server 2016

Investment

·         Licensing Cost more- Windows Server, SQL, SharePoint, SharePoint CALs for each user

·         Hardware Cost more- Physical server, Network Infra, storage

·         One time investment

·         Technically trained staff required –Admins and Architects

Security

·         Manual security enforcement needed- Buy SSL and implement

·         For Data encryption, any custom security can be implemented

Development

·         Full trust solution can be deployed- Features in farm solutions can have a scope as wide as the site collection, web application, or whole farm

·         A public facing website with much of customization is possible

·         Custom “Managed Path” allowed

·         More control can be delegated to power users

Auditing

·         Good Out of the box audit feature with details of user actions on Site, List, List items, Library, Library files etc. of site collection

·         Customization with Custom Development possible to get more information

User Experience

·         Durable links

·         OneDrive for Business

·         Durable links

·         Team site follow

·         Profile Redirection

·         Mobile

·         Hybrid app launcher

·         Thresholds & limits

·         Search

Administration

·         Scenario Picker

·         MinRole

·         Zero downtime patching

·         Fast site creation

·         Search improvements

·         Advanced hybrid features

SharePoint Online

Investment

·         Annual subscriptions for Office 365 Plans billed on a per user basis.

·         No Hardware Cost- no hardware cost required to use SharePoint online.

·         No maintenance required to a server as this taking care by Microsoft.

Security

·         By default configured with SSL (always https) and not manual effort needed

·         For Data encryption, no custom security can be implemented and you have to choose from the existing ones such as ISO 27001, Safe Harbor, SSAE16 SOC1 Type II, FISMA etc

Development

·         Full trust solution cannot be deployed- Only Sandbox solutions possible with scope up to the site collection level

·         Public facing website with much of customization is not possible

·         Custom “Managed Path” allowed

·         More control cannot be delegated to power users and maxim privilege level is Site Collection level.

Auditing

·         Poor out of the box audit feature and only provides very basic information

·         Much of customization with Custom Development not supported (only minimal support such as resolving GUIDs through client object model)

User Experience

·         OneDrive (Next Generation Sync Client)

·         Modern

o    Sites – Team & Communication

o    Pages

o    Lists / Libraries

o    Hub Sites

o    SharePoint Home

·         Large file support

·         Extended character length

·         SharePoint Framework (SPFx)

Administration

·         Microsoft Teams

·         Yammer

·         Power Apps & Flow

·         Delve

·         Stream

·         Planner